In this episode of the Growth Elevated Leadership Podcast, host Julian Castelli shares how to make your weekly executive meetings more effective. He explains these meetings are one of the most expensive things a company does, but they’re often a missed opportunity. He introduces a simple structure that helps teams align and get things done.
Key Takeaways:
- Start with Vision and Values: Grounding your meetings on purpose keeps the team aligned and engaged from the start.
- Keep Updates Tight: Julian shows how to run focused check-ins that avoid long-winded reporting and save time.
- Use the Parking Lot: A simple tactic for pushing big discussions to a dedicated time so they don’t derail your meeting.
- Prep Like a Pro: Shared docs and clear agendas help everyone show up ready to contribute, not just observe.
- Assign Roles and Accountability: Designating timekeepers, note-takers, and follow-up owners boosts execution and clarity.
- Stop Wasting Time: With the right structure, executive meetings become a tool for action, not just conversation.
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Timestamp
Podcast Introduction (00:00:02) — Julian Castelli introduces the podcast, its focus on tech leadership, and the episode’s purpose.
The Cost and Importance of Leadership Meetings (00:00:27) — Discusses the high cost of executive meetings and why running them well is crucial for company success.
Meeting Objectives and Common Pitfalls (00:01:07) — Explains the goals of leadership meetings, common issues, and why meetings should be engaging and productive.
Why Good Meetings Matter More Than Ever (00:02:02) — Highlights the opportunity cost, remote work challenges, and the need for effective meetings in today’s environment.
Increasing Complexity and Speed in Business (00:03:52) — Addresses how business complexity and competition have increased, making alignment and good meetings essential.
Who, What, When, and How of Meetings (00:04:52) — Outlines who should attend, meeting structure, timing, and the importance of a consistent, structured process.
Preparation and Shared Documents (00:05:42) — Stresses the need for pre-meeting preparation, shared files, and enforcing accountability for readiness.
Meeting Structure Overview (00:07:21) — Introduces the three meeting sections: intro, updates, and parking lot, and the importance of structure.
Reinforcing Vision, Values, and Goals (00:08:07)
Sharing Stories to Reinforce Culture (00:09:56)
Updates Section: Avoiding Wasted Time (00:12:22)
How to Structure Updates (00:14:05)
Encouraging Teamwork and Asking for Help (00:16:37)
The Parking Lot: Structured Problem Solving (00:18:13)
How to Manage Parking Lot Items (00:19:49)
Running the Parking Lot Session (00:23:08)
Structured Problem Solving and Execution (00:24:56)
Tools and Practices for Effective Meetings (00:25:49)
Leveraging AI and Building a Knowledge Base (00:28:17)
Summary and Meeting Recap (00:29:09)
Podcast Closing (00:30:05)
Transcript
Speaker 1 00:00:02 — Welcome to the Growth Elevated Leadership podcast with Julian Castelli…
Speaker 2 00:00:27 — Okay. Hello. Today we are going to talk about executive leadership team meetings and how much money are you wasting…
Speaker 2 00:01:07 — That will keep your team aligned…
Speaker 2 00:02:02 — Let’s talk about why good meetings matter…
Speaker 2 00:03:52 — Okay. Now secondly, let’s think about complexity…
Speaker 2 00:04:52 — I think we all feel it…
Speaker 2 00:05:42 — Okay, when I recommend you do it at the same time…
Speaker 2 00:07:21 — Okay, so let’s get into the meeting…
Speaker 2 00:08:07 — That’s the bottom of the pyramid…
Speaker 2 00:09:56 — And I remember I thought, maybe people are getting tired…
Speaker 2 00:12:22 — All right. So that’s section one the vision and values and intro…
Speaker 2 00:13:10 — That’s when I see the money being wasted the most…
Speaker 2 00:14:05 — Those are the three categories…
Speaker 2 00:16:37 — I need everyone on the executive team…
Speaker 2 00:17:28 — What I need you to know boom…
Speaker 2 00:18:13 — When you’re never in the same office together…
Speaker 2 00:19:49 — They’re going to have a spreadsheet for parking lots…
Speaker 2 00:22:19 — And so that might be a one on one…
Speaker 2 00:24:56 — So it’s important that it’s not just willy nilly discussion…
Speaker 2 00:25:49 — And so this is how you can do it…
Speaker 2 00:28:17 — You could actually have your AI interrogate…
Speaker 2 00:29:09 — So how do you remember this? Who, what, when, how…
Speaker 1 00:30:05 — Thank you for listening to the Growth Elevated Leadership podcast.
Speaker 1 00:30:09 — If you enjoyed this episode…
